How to convert a Word document into a QR code

Despite being a technique introduced in the 90s, just a few months ago we have been enhancing the preference caused by using utility tools that help create photos or any kind of file in a QR code to distribute it easily

Before continuing, I would like to provide some introductory context to explain what is a QR code? Where do they come from? Why use them? Before showing you how to create a menu under QR code with our QR generator

What is a QR code?

A QR CODE is a two-dimensional barcode, commonly shown as a square that stores encoded information in a specific link or domain

Its inception dates back to 1994, and it was invented by Denso Wave of the Toyota Group, although it wasn’t until 2010 that its use began to spread in the USA and Europe, where we could see how its application has also grown.

It is important to highlight that recently, as a result of the Covid-19 pandemic and the rise of digitalization, it has become a very frequent way to extend the use of various formats to provide or deliver information

The way to discover or access the content within these QR codes is by using a QR code scanner, which nowadays can be found on any mobile smartphone

The most common use attributed to it is aimed at displaying a website from a physical smartphone like an advertisement, poster, etc. However, we also find that there is interest in using this technique for various purposes such as sharing PDFs, images, videos, lottery results, or even storing your WiFi password, etc.

Just a few months ago where displaying menus and digital cards in QR code at restaurants, bars, and cafeterias was a way to prevent using paper menus as a Covid prevention tool.

I have even seen that, in some newspapers, they use these QR codes and the way to share the digital menu on paper and send it to the scanner for different types of content and audiovisual content

A normal and necessary question in these times is knowing how to (convert) a word into a QR code

The handling of digital files, like representing images, documents, or Word files, is very common today, especially if what you need is to provide a contactless option using a QR code.

The QR code technique has been guiding our platform for many years, but it wasn’t until this new situation arising from the CORONAVIRUS that its importance was demonstrated in maintaining a no-contact policy

What is the purpose of a QR code?

Initially, this technique arose in the Japanese automotive sector, aiming to be a different code from the existing barcodes, which would serve to catalog inventory and car parts in the manufacturing chain, thus streamlining and improving industrial processes

Around 2010, the patent was released, and this technology began to be used, first in the USA and later throughout the rest of the world

Regarding the uses and purposes where a QR code could be useful, we can distinguish between

Storing information and disseminating it

It allows us to store data to be able to disseminate. It is very easy to extend its use, and for the client, it is very simple to access. In summary, it is a very interesting way to connect the offline world with the online one, as we provide a code on a physical medium that will guide us to digital data

It typically leads to a website with specific information: be it an article, form, etc. It can also serve other applications to store a document, audiovisual resources, etc.

As a marketing tool

Because besides storing information, it can be useful for your business as a powerful platform to engage your customers and enhance your communication with them: knowing what they like the most about your business, displaying relevant information, promoting promotional actions, etc.

How to analyze a QR code?

To access the information and content found in a QR code, it is very simple. You just need to have a scanner app on your mobile device

Depending on the type of operating system you have on your mobile smartphone, accessing the data may vary

Different smartphones natively have the ability to access QR codes without needing to download any app. For example: Samsung, Apple, etc.

If you prefer to have a QR code reader on your device, there are many applications available, both free and paid, for you to install. It will depend on what you are looking for or the features you want: such as reading history, storage of QR codes you have scanned previously, etc.

For Android: you will need to have a previously downloaded tool on your device to be able to read it

If we were to recommend an app, we could mention: QR CODE Reader, QR CODE Droid, Bar Code…

Another solution you may not have known is that we offer apps installed on our mobile device that can also serve as a QR code reader. Here’s a list provided by Xatakandroid showing that if you already have the Facebook app, Twitter, or the Opera browser, you don’t need to download new applications

Other smartphones like Apple and Samsung have it natively integrated, and by simply taking a picture and focusing on the code you want to read, it sends you the information. A notification will appear on the screen to proceed with accessing and deciphering the digital card included behind it

Once you know a bit more about the QR code technique, we’ll explain in a few simple steps how you can convert a word into a QR code

How to convert a word into a QR code

Find the word you need to convert

You can (convert) almost any type of word: whether it is a jpg, png, tiff, file, etc.

And you can not only (convert) a word but also other options like QR code, etc.

Store in a domain

You will need to have hosting or a website to store your QR code. If you have your own website, using an FTP client makes it very easy; you just access, upload your file, and prepare the webpage that will display the content you want to show

In most cases, and I imagine that’s why you’re here, it’s because you don’t have your own domain, and you want to encode certain information to offer it and make it accessible via QR code

If that’s your case, there’s no need to worry because you’re in the right place. Haztucartadigital offers you our QR CODE generator without having the need for a domain to publish your information in order to create the QR CODE for your word.

We provide a space under our domain and our hosting services so that you can upload your word and receive in return your QR code that you can scan and share with your guests, friends, etc.

Choose a QR code generator

Look for the QR code generator that interests you the most to create your QR code. You will find thousands of possibilities and alternatives; here on this website, we want to use it to offer you our generator

We provide you with our totally free generator so that you can (convert) your word into a QR code

You can choose other services, but the value of our QR code generator is that we offer a free, easy, and instant service. With our Freemium plan, you’ll get your QR code without having to make any payment

Check your QR code

It is important that once the generator gives you the QR code, you check and validate that it works correctly. To do this, select your smartphone or mobile device/tablet, open your QR code service, and scan it to confirm that what you see is indeed your file and information

Access your QR code

Once your QR code is created, you will need to save it in a file to be able to share it, print it, and make it public

The plan under which you can download it is a graphic version of high-quality document compressed under 24 bits: PNG, which you can edit and work with: resize, insert into a design, etc.

The advantage is that it doesn’t have a background color, allowing you to place it over any graphic element you have

Create and print your QR code

Within the PNG file you will see, you will be able to use it to include it in designs, signage, photography, corporate design pieces like business cards, flyers

And you can also implement it in digital design formats to send it in digital formats such as posts on Facebook, websites, etc.

Spread the content

Regarding what you should consider for the promotion and dissemination of your QR code, it will depend on the marketing strategy you choose and the purpose for which you opted to use this technique for yourself or your business

We also provide some recommendations on how to disseminate and use it on physical supports

• Stickers: If you have a location, for example a restaurant or café, the best way to make your QR CODE visible is through stickers that you will place on your tables, bar, decorative formats, etc. Your diners will be able to access the information transparently and easily
• A recommendation we offer is that the stickers should have a medium size, meaning they shouldn’t be so small that you can hardly see them, nor so large that they seem exaggerated. We recommend a size of 7×3.5 cm for your stickers. If you need help, we can offer a variety of them
• Labels: Complete your product labels with additional data by adding a QR code that provides extra information
• Flyers: If your marketing strategy involves distributing promotional flyers, don’t wait any longer and use them to connect the physical world with your virtual reality. A new format so that both your diners and potential diners can connect with your business and access information. For example, a hairdresser could include their full list of services and treatments in a QR code, or a business could offer their menu in this form. You could use it to provide your diners with a promotion or discount, or a form on a landing page to gather contacts
• Showcases: Another way to offer a digital menu and show your QR code is by attaching it to your establishment’s showcase, with a sticker visible enough to attract attention. There could be a digital menu in addition to your list so that both your guests and potential customers can see or promote your social media or website

These are just a few examples, although there are many possibilities for how you want to promote and share your QR code among your customers and prospects, for instance, in your stationery, vehicles, the packaging of your product

Now that you know all this, what are you waiting for to start enjoying QR codes for your business? At Haztucartadigital, we provide you with our QR code generator so that you can get started with it.